Workplace Project Coordinator

Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Workplace Project Coordinator. If you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!
Job Responsibilities
Your specific duties as a Workplace Project Coordinator will include:

• Workplace Project Coordinator
• Fully Remote
• Pay- $30-35/hr
• part of the Virtual First team, the Workplace Project Coordinator will play a critical role in ensuring seamless planning and execution across various workplace initiatives, with a strong focus on administrative excellence and coordination. This role will serve as a key partner to the Workplace Experience Program Manager, the Offsite Planning Team, and the Head of Workplace and Community Experience, helping to drive smooth operations and deliver exceptional offsite experiences.
• Beyond offsite planning, this role will also provide broader project coordination, content management, and knowledge-sharing support for both internal and external audiences.
• This includes maintaining and organizing key program resources, such as documents, guides, and templates, and ensuring they are easily accessible and regularly updated.
• The role will also involve distributing relevant information to employees, ensuring they can access accurate and up-to-date resources related to Offsites, Neighborhoods (our employee engagement program), and other external facing (i.e. Virtual First Toolkit) workplace initiatives.
• The ideal candidate is highly organized, detail-oriented, has strong written and verbal communication skills, and is passionate about delivering high-touch customer service.
• This person will play a key role in helping Virtual First continue to foster connection, collaboration, and efficiency across the company
• Customer Service and Stakeholder Support
• Act as the first point of contact for general employee inquiries about the Offsite & Neighborhoods program and related initiatives.
• Serve as the first point of contact for general employee inquiries about the Offsite & Neighborhoods program (our employee engagement program)
• Track and manage offsite requests through the internal work ticketing system, email, and tracker updates, ensuring timely and professional responses.
• Support offsite planning by documenting requests and assisting with action items as needed.
• Provide backend coordination with vendors, maintain and update resources, and track general logistics for OPT support.
• Offer interim coverage for offsite logistics and workflows as needed, ensuring seamless execution in the absence of key team members. This role does not actively manage or lead offsite planning efforts.
• Coordinate logistical details for offsites, including booking spaces, drafting communications, tracking open action items, and liaising with vendors on behalf of teams.
• Create cost analysis spreadsheets comparing location options, ensuring alignment with allocated budgets.
• Facilitate post-offsite feedback surveys and compile actionable insights to improve future planning efforts.
• Assist with light project coordination across multiple workflows, helping with documentation, gathering details, and providing administrative support as needed.
• Maintain and organize key documents, folders, and resources for easy access by stakeholders.
• Update, audit, and track existing resources to ensure they are accurate and accessible for planning efforts.
• Monitor and manage data, contribute to reporting, and support program performance through data tracking and management.
• Generate specifications sheets and maintain up to date external digital media information (i.e., visual graphics, articles, and templates) in Adobe Experience Manager platform, no prior experience needed.
• Manage and update essential planning templates, FAQs, process documentation, and internal knowledge articles. Ensure these resources remain accurate, consistent, and easily accessible across shared platforms like Confluence, Paper, and the intranet.
  

Job Requirements

• Bachelor's degree
• 1+ years of experience in administrative coordination, workplace programs, event planning, or operations support.
• Strong organizational and project coordination skills, including managing documentation, calendars, and task trackers.
• Excellent written and verbal communication skills, with the ability to liaise effectively with employees, vendors, and stakeholders.
• Experience handling logistical coordination for events, meetings, or team gatherings, including vendor communication and troubleshooting.
• Proficiency in Google Workspace (Docs, Sheets, Slides), Slack, and ticketing/project management tools such as ServiceNow, Asana, or similar
• Ability to prioritize and manage multiple tasks in a fast-paced, evolving environment.
• Strong attention to detail and problem-solving skills, with the ability to work both independently and collaboratively.
• Preferred Qualifications
• Experience with budget tracking, cost analysis, or financial coordination for programs or events.
• Familiarity with remote/hybrid workplace programs, employee engagement, or workplace experience initiatives.
• Background in content management and knowledge-sharing tools (e.g., Confluence, Paper, Notion).
• Experience supporting cross-functional teams or assisting in the execution of workplace or employee experience programs.

Benefits
As a Workplace Project Coordinator with Bartech Staffing, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment.
At Impellam Group, we offer a competitive compensation package with benefits including:

• Medical, dental, and vision
• 401(k) plan with employee contribution opportunities
• 529 college savings program

Make the most of your experience!
Apply now!
For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our client, who is looking for people who are eligible to work in the US and can start immediately.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.