Administrative Specialist

Bartech Staffing is a leading engineering, technical and professional staffing firm, and our clients include some of the nation's biggest companies. We are powered by Impellam Group, a connected group providing global workforce and specialist recruitment solutions. Our client has engaged us to assist them in hiring a contract Administrative Specialist. If you are interested in an opportunity to get your foot in the door with leading company, we want to talk with you!
Job Responsibilities
Your specific duties as a Administrative Specialist will include:

• Compensation (Range): 20 - 24/ hour
• This is the career/senior level of the administrative hierarchy. Employees at this level provide administrative support to work groups in the organization. At this level, the individual has developed specialized skills or is multi-skilled through considerable on-the-job experience and completes work with a limited degree of supervision. This position typically supports multiple managers.
• This is an on-site position, not remote. In addition to their primary responsibilities, the specialist may be required to support meetings and events in other buildings or provide coverage for other administrative staff during their absence.
• We are seeking a candidate with a friendly disposition who genuinely enjoys serving, coordinating, and assisting others. During periods of downtime, the specialist is expected to proactively identify and implement improvements to enhance the working experience. The individual will likely be stationed at the front desk/reception area, where they will assist with visitors, catering, events, and other related tasks.
• Assisting tenants with various administrative needs
• Scheduling rooms
• Coordinating events
• Ordering catering
• Ordering, receiving, and stocking coffee supplies
• Ordering, receiving, and stocking office and cleaning supplies
• Assisting visitors
• Helping onboard new contractors/employees
• Ordering equipment, laptops, virtual desktops
• Providing checklist for required training and sending completed training to records management
• Processing vendor invoices
• Tidying up breakrooms/cafes (non-housekeeping tasks):
• Running and unloading dishwasher
• Coordinating periodic refrigerator cleanout
• Submitting housekeeping/facilities requests
• Workers at this level provide administrative support to work groups in the organization. At this level, the worker has developed knowledge and skills through formal training or considerable work experience. This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity.
• Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Maintains files and calendars. Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.

Job Requirements

• 10+ years' experience.
• Preferred Qualifications:
• Strong computer skills
• Demonstrated knowledge and experience with Microsoft Office suite applications, including Excel and PowerPoint
• Demonstrated ability to multi-task and prioritize assignments
• Demonstrated ability to communicate (both written and oral) in a clear, concise, and effective manner
• Ability to effectively interface with multiple individuals across a department, e.g., managers, supervisors, employees
• Experience working in a fast-paced, demanding environment with changing conditions
• Working Conditions:
• Performs work in a normal office environment
• May be required to provide assistance in multiple areas as needed
• Position may be located at a generating plant, regional office, etc.
• Prolonged sitting at desk/computer
• May be required to travel for training and/or assistance at other sites and may be required to work overtime

Benefits
As a Administrative Specialist with Bartech Staffing, you will be working through an established and respected staffing organization with over 40 years of serving as a trusted partner to our client companies. We provide our talent with personal, responsive attention, and will assign an employee care representative to answer any questions or concerns that you might have. Depending upon the client, the assignment, and your performance, you can find potential opportunities for direct employment.
At Impellam Group, we offer a competitive compensation package with benefits including:

• Medical, dental, and vision
• 401(k) plan with employee contribution opportunities
• 529 college savings program

Make the most of your experience!
Apply now!
For this opportunity, the successful candidate will be directly employed by Bartech Staffing as a W2 employee while providing services to our client, who is looking for people who are eligible to work in the US and can start immediately.

Impellam Group and its brands are equal-opportunity employers committed to diversity and inclusion. All qualified applicants will receive consideration without regard to race, color, religion, gender, sexual orientation, pregnancy or maternity, national origin, age, disability, veteran status, or any other factor determined to be unlawful under applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application, interview process, pre-employment activity, and the performance of crucial job functions.

If you require additional disability considerations, modifications, or adjustments please let us know by contacting HR-InfoImpellamNA@impellam.com or fill out this form to request accommodations.